Some of the best AI tools to increase productivity are Team-GPT, Notion AI, Asana Intelligence, Salesforce Einstein, Zia, HubSpot AI, Jasper, Canva AI, Copy AI, Zapier, IFTTT, Outreach, Otter, Rev, Trint.
In this article, I review all the AI software mentioned above in detail by telling you their features, pros, cons, and pricing categorically.
What are the Top Artificial Intelligence Tools?
To organize this guide better, I have divided the AI tools into five categories, which are:
- Graphic and Content Creation
- Transcription and Meeting
Let’s discuss each of these one by one.
Category #1. Productivity AI Tools
AI tools can improve productivity by automating routine tasks, providing data-driven insights, optimizing processes, aiding decision-making, and doing much more.
Team-GPT is your shared AI workspace to help you seamlessly integrate AI into your team’s workflow, drive adoption, and track progress.
Team-GPT adds AI to your team so you can learn, collaborate, and master ChatGPT in one shared workspace.
Key Feature #1. Organize All Your Conversations
Team-GPT lets you organize all your conversations with AI in folders. You can further categorize these chats to make your workspace productive and clutter-free. This will help you and your team get relevant information quickly, as they don’t have to search for conversations manually.
Key Feature #2. Save, Chat, and Reuse Prompts
With Team-GPT, you can save and share prompts you use when conversing with ChatGPT.
You can personalize your AI journey with custom prompts that align perfectly with your unique business needs.
For saving prompts, Team-GPT has a decideate space called Prompt Library.
This not only saves you time but also ensures the consistency of your team’s AI interactions, leading to more efficient and successful outcomes.
Key Feature #3. Have Collaborative Conversations with AI
With Team-GPT, you can converse with ChatGPT simultaneously, providing a unique space for your team to collaborate on problem-solving and idea generation in real time.
How is it helpful?
Real-time collaboration with ChatGPT helps you harness the diverse insights of your entire team while engaging with AI, enabling high-impact work to be done faster and more effectively.
- Lets you track each team member’s AI adoption and gives you insights like the total number of conversations, prompts saved, etc, by each teammate.
- Lets you import your ChatGPT history. You can select individual chat or select a timeframe.
- Tailored to cater to various preferences and needs, Team-GPT’s unique views allow you to access and organize your chats in ways that best suit you.
Team-GPT has a free plan where you get access to all its features (for up to two team members).
But if you have a bigger team, you can upgrade to the Team collaboration plan that costs $20 per month for ten users. Depending on your team size, you can add more seats to the plan.
If you have a larger team than (>100 people), contact us for a personalized plan.
Pros and Cons
✅ Lets you share chats with the team and the public in general.
✅ Pricing plans are budget-friendly and affordable.
✅ Exceptional customer service with 24/7 availability via email or live chat.
❌ No available only on desktops.
#2. Notion AI
Notion AI is an integrated artificial intelligence assistant designed to enhance productivity and writing capabilities.
- Lets you extract key points from long-form text by creating a high-level summary.
- Brainstorm ideas to generate startup ideas, email copy, pitch decks, and more.
- Create drafts for a long-form blog, social media post, or poem with Notion AI.
- Lets you fix spelling and grammar mistakes.
- Lets you convert your written content to another language.
You can access Notion AI with your already existing account. To get it, you must pay $10 per month per user.
Pros and Cons
✅ Significantly improves productivity and task management.
✅ Enhances creative writing and content generation.
✅ Streamlines information organization and retrieval.
❌ Has a learning curve to utilize the AI features fully.
❌ AI-generated content will frequently require human editing.
#3. Asana Intelligence
Asana Intelligence comes with several AI-driven features designed to enhance workflow and productivity. It infuses AI in Asana to streamline project management processes.
- Using historical performance data, you can guide Asana Intelligence to draft effective goals.
- Generates comprehensive status updates by analyzing real-time work data identifying risks and roadblocks.
- Creates optimized workflows based on specific goals and best practices.
- Provides key takeaways from conversations, tasks, and comments, reducing the need for additional meetings.
- Offers seamless integration with various project management apps like Google Drive, Microsoft Teams, and Slack.
To get Asana Intelligence, you can buy Asana’s Premium or Business plan.
- Premium: $13.49 per user per month
- Business: $30.49 per user per month
Pros and Cons
✅ Asana’s intuitive design makes navigation easy.
✅ Encourages team interaction and collective task management.
✅ The AI features significantly contribute to workflow optimization and decision-making.
❌ Doesn’t have a time-tracking feature.
❌ Although user-friendly, it requires some experience, making it challenging for new project managers.
Category #2. Business-Related AI Tools
You can use AI in business-related tasks like decision-making, automating repetitive customer service queries, predictive analysis, etc.
#1. Salesforce Einstein
Salesforce Einstein is an AI-powered product that enhances CRM capabilities through data-driven insights, predictive analytics, and automated tasks.
- Gather and analyze valuable insights from your CRM and help make business decisions.
- Generate personalized emails, conversations, and offers based on real-time data.
- Build custom tools with a low-code platform to get predictions and recommendations, eliminating the need for data scientists.
- Guides sellers from prospecting to closing, using conversational intelligence and real-time data.
- The Einstein Bots help enhance agent productivity, personalize customer interactions, and scale services.
- Automates analytics dashboards and data models in Tableau for quick data-powered predictions.
Salesforce Einstein has three plans to choose from:
- Einstein Predictions: $75 per user per month
- CRM Analytics Plus: $165 per user per month
- Revenue Intelligence: $220 per user per month
👀 Note: All the plans are billed annually.
Pros and Cons
✅ Automates routine tasks, saving time and resources.
✅ Provides a deeper understanding of customer behavior than any other similar tool.
✅ Accessible to users without advanced technical skills.
❌ Challenging to set up without technical expertise.
❌ Expensive for small businesses.
#2. Zia – Zoho CRM
Zia is Zoho CRM’s AI-driven sales assistant. It’s designed to intelligently manage CRM activities, enhance sales processes, and optimize team productivity through advanced AI capabilities.
- Zia assists in managing CRM by fetching information, dictating notes, predicting sales outcomes, and automating tasks.
- Predicts win probability of deals and dynamically scores them for conversion prioritization.
- Identifies deviations in sales activities and numbers and offers real-time updates and responses based on the scenario.
- Enriches customer records from emails, pre-populates event information, and prioritizes responses by analyzing email sentiments.
- Provides real-time notifications and insights when competitors are mentioned in communications.
Zia is available with Zoho CRM’s Enterprise and Ultimate plans.
- Enterprise: $50 per user per month
- Ultimate: $65 per user per month
Pros and Cons
✅ Offers predictive analytics for sales and customer interactions.
✅ Lets you focus on high-potential leads and opportunities.
✅ Enriches customer interactions through intelligent email analysis.
❌ Your data quality will heavily impact Zia’s decision-making.
❌ Limited integrations.
#3. HubSpot AI
HubSpot AI is a cutting-edge tool designed to revolutionize sales and marketing processes.
Using Open AI’s GPT model it aims to unlock productivity and creativity for marketers, sales teams, and service professionals.
- Helps draft content, streamline workflows, and enhance data analysis.
- Lets you create a single-page website with an AI website builder.
- Generates relevant, engaging social media posts using trending topics and hashtags.
- Provides recommendations for compelling CTAs, headlines, and content structures.
- Includes AI Assistants for various team functionalities.
HubSpot AI doesn’t disclose its pricing on the website. You can contact the customer support team to know more.
Pros and Cons
✅ Automates repetitive tasks, saving time and effort.
✅ Streamlines sales and marketing efforts, ensuring consistent messaging.
✅ Enhances the marketing copy quality.
❌ Less effective at creating content from scratch.
❌ May produce redundant or long-winded content requiring human editing
Category #3. Graphic and Content Creation AI Tools
Graphic designers and content creators can use AI to generate images, content, or even a video from scratch. However, ensure that you review and edit all AI-generated content.
Jasper AI is an advanced AI writing tool that leverages machine learning to generate high-quality written content.
- Comes with 50+ content templates for various needs like social media posts, blog posts, ebooks, etc.
- Has content recipes for creating structured content.
- Comes with an AI assistant for grammar, style, and tone suggestions.
- Jasper AI integrates with Grammarly for grammar corrections and Surfer SEO for SEO optimization.
Jasper AI has three plans to choose from:
- Creator: $49 per month
- Team: $125 per month
- Business: Talk with sales
Pros and Cons
✅ Jasper AI generates accurate content faster than manual writing, significantly reducing the time required for content creation.
✅ Offers various pre-installed templates for blogs, articles, and other content types.
✅ Capable of adopting over 20 different tones of voice.
❌ You must ensure that the content Jasper AI comes up with is plagiarism-free.
❌ The tool can be expensive, especially for large teams.
#2. Canva AI
Canva AI, with its new AI-powered ‘Magic Studio’ features, is an excellent design app, especially beneficial for small businesses.
- Generate all types of AI images – Photo, Drawing, Painting, 3D, Pattern, and more, with a “Surprise Me” tool for random style selection.
- Canva’s Magic AI can suggest design elements based on the content and context of your project.
- The AI automatically enhances images, adjusts lighting, and applies filters to improve the visual appeal.
- Suggest font styles and sizes that best match your design’s theme and layout.
- Help in optimally arranging elements in a design for aesthetic appeal and readability.
Canva offers its AI for free, but it also has two paid plans you can choose from:
- Canva Pro: $14.99 per month for one person
- Canva for Teams: $29.99 per month for five people
Pros and Cons
✅ Significantly speeds up the design process by automating tasks like layout arrangement, color selection, and image editing.
✅ Simplifies the design process, making it accessible for users without a background in graphic design.
✅ You can access a vast library of templates, images, and design elements.
❌ While AI can offer suggestions and automate tasks, it can limit your creative expression.
❌ Heavy reliance on AI and templates can lead to a lack of design originality.
#3. Copy AI
Copy AI is a generative AI platform that assists in various content creation tasks. It aims to streamline the writing process, making it faster and more efficient for professionals and teams.
- Generates SEO-friendly blog posts, helping overcome writer’s block and speeding up content creation.
- Provides AI-generated copies for social media platforms, enhancing brand presence and audience engagement.
- Creates high-converting, SEO-friendly product descriptions for e-commerce stores.
- Assists in building content that matches search intent, setting writers up for success with detailed briefs.
- Generates short-form content for paid campaigns and social media.
Copy AI has a free plan and four other paid plans to choose from:
- Pro: $49 per month
- Team: $249 per month
- Growth: $1,333 per month
- Scale: $4,000 per month
Pros and Cons
✅ Significantly speeds up the content generation process.
✅ Versatile in creating content for different platforms and purposes.
✅ Helps create SEO-friendly content and high-converting copy.
❌ AI-generated content might lack uniqueness and require human editing to add a personal or brand-specific touch.
❌ AI content can limit creative expression and lead to similar patterns in writing.
Category #4. Automation AI Tools
If used rightly, AI can be your best weapon to automate business processes and save time. Here are the tools that can help you with it. 👇
Zapier AI is a part of the broader Zapier platform, which specializes in automating workflows and integrating various applications. It focuses on leveraging artificial intelligence to enhance automation and streamline processes.
- Zapier AI can be integrated with thousands of popular apps like Gmail, Google Forms, Slack, and Google Calendar, enabling seamless workflow automation.
- It allows the creation of automated workflows (Zaps) that can transfer information between apps without manual intervention.
- Utilizes AI to optimize and make workflows smarter, such as efficiently routing new Google Forms responses.
- Offers a user-friendly, no-code interface that makes it accessible without technical expertise.
- You can create custom triggers and actions in your Zaps, further personalizing the outputs.
Zapier AI comes with all the plans Zapier has. It has a free plan to get started with and two paid plans to choose from if you want to automate more tasks.
- Starter: $29.99 per month
- Professional: $73.50 per month
Pros and Cons
✅ The ability to connect with over 5,000 apps makes it incredibly versatile for various business needs.
✅ Automates repetitive tasks, saving significant time and effort for businesses and individuals.
✅ The no-code platform is accessible to users of all skill levels, making it easy to set up and manage workflows.
❌ The effectiveness of Zapier AI is contingent on the compatibility and functionality of the third-party apps it integrates with.
❌ While basic Zaps are easy to create, setting up more complex workflows can be challenging and may require a learning curve.
#2. IFTTT AI
IFTTT AI is a suite of services within the IFTTT (If This Then That) platform, designed to focus on creating and managing content across various platforms, streamlining workflows, and simplifying complex tasks.
- Automates and generates unique content for social media posts, enhancing engagement and consistency across platforms.
- Addresses writer’s block by generating long-form content like blogs and outlines and helps writers start the process.
- Produces summaries of lengthy content, making the information easily digestible.
- Combines AI features with triggers and actions from a vast array of services available on IFTTT.
- Has a specialized plugin for ChatGPT Plus members, enabling enhanced interaction and automation capabilities within the IFTTT ecosystem.
IFTTT AI is available with all the plans the platform offers.
- IFTTT Pro: $2.50 per month
- IFTTT Pro+: $5 per month
Pros and Cons
✅ Offers a variety of AI-powered tools for different needs, from content creation to summarization.
✅ The ability to combine AI services with other IFTTT integrations opens up a wide range of automation possibilities.
✅ IFTTT has an easy-to-use interface, making it easy for beginners to leverage the platform.
❌ The effectiveness of AI services is tied to the performance and reliability of external triggers from integrated services.
❌ AI-generated content and responses may lack uniqueness and require human editing for personalization.
#3. Outreach AI
Outreach AI is designed to enhance sales processes using artificial intelligence. It leverages vast data to optimize sales strategies, providing sellers with crucial insights and recommendations.
- Predicts the likelihood of closing deals with 81% accuracy and suggests actions to keep deals on track.
- Analyzes language in buyer emails, helping sellers address objections and improve reply rates.
- Enables message testing and engagement workflows to identify best practices for scaling your marketing.
- Identifies when prospects are out of office and suggests you pause sequences as needed.
- Comes with a speech recognition model to provide real-time call transcription.
Outreach doesn’t reveal its price online. You can contact their sales team for it.
Pros and Cons
✅ Outreach AI analyzes vast amounts of data to provide accurate predictions.
✅ AI features like email assist and sentiment analysis personalize interactions and increase open rates.
✅ Offers a range of tools that support various stages of the sales cycle, from lead generation to deal closure.
❌ Lots of features and a data-driven approach might overwhelm you.
❌ The effectiveness of AI predictions and recommendations heavily relies on the quality and quantity of data input.
Category #5. AI Tools for Transcription and Meetings
Businesses often need to record team meetings and, more importantly, customer interviews. Take the help of AI tools to record and analyze them for better understanding.
#1. Otter AI
Otter AI can assist you with voice transcription, meeting notes, and collaboration. It offers real-time transcription services and is particularly useful for business meetings, educational settings, and personal note-taking.
- Otter AI can join and record Zoom, Microsoft Teams, and Google Meet meetings, providing real-time transcription.
- Generates summaries in real-time during meetings, allowing users to catch up on missed parts easily.
- Captures and inserts slides shared during virtual meetings into the meeting notes for complete context.
- Collaborate on the live transcript by adding comments, highlighting key points, and assigning action items.
- OtterPilot extracts insights, writes follow-up emails, integrates with Salesforce, and helps the sales team achieve their goals.
Otter has a free plan to start. Upgrade to its paid plans to onboard your team and unlock premium features.
- Pro: $16.99 per user per month
- Business: $40 per user per month
- Enterprise: Contact the sales team
Pros and Cons
✅ Real-time transcription and automated notes significantly save time and improve meeting efficiency.
✅ Useful in various settings, from business and education to personal use.
✅ The platform is easily navigable, making it accessible.
❌ The accuracy of transcriptions can vary based on the quality of the audio input and accent.
❌ Recording and transcribing sensitive meetings might raise privacy issues.
#2. Rev AI
Rev AI Transcription provides both AI-powered and human transcription services. They have recently rebranded their website to emphasize their AI transcription service.
- Offers AI-powered transcription with high accuracy at a competitive price
- AI subscription service offers best-in-class accuracy, unlimited Zoom meeting transcripts, custom glossaries, and more.
- Lets you transcribe a wide range of audio and video formats.
- Has a simple process for uploading files and receiving transcriptions.
- Allows you to customize transcriptions and change things like speaker identification and time-stamping.
Rev AI has a pay-as-you-go plan 👇
Pros and Cons
✅ The AI transcription services are accurate (compared to Otter and other transcription tools in the market).
✅ The AI transcription service is competitively priced, making it accessible for frequent or bulk use.
❌ The service primarily focuses on English, which may not cater to non-English content or multilingual needs.
Trint is an advanced transcription software that transforms audio and video files into editable and searchable text.
- Offers several content formats, making it easy to upload, transcribe, and edit audio or video content.
- Has a transcription accuracy of 99%.
- Search for key quotes and themes across multiple transcripts, drag and drop important moments, and rearrange transcripts while the original files update automatically.
- Comment, mark, and highlight transcriptions with your team.
- Combines and assembles transcripts into scripts or edits, bookmarking important moments in interviews or live events.
Trint has three paid plans to choose from:
- Starter: $60 per user per month
- Advanced: $75 per user per month
- Enterprise: Custom
Pros and Cons
✅ The platform’s collaborative features enhance team productivity and content development.
✅ Its user-friendly interface and easy upload feature make it accessible for users of all skill levels.
❌ Trint is more expensive than other transcription services.
AI tools can be a great boost to all your business-related processes. If you leverage them the right way, they will help increase your and your team’s productivity.
All the tools mentioned above are among the most impactful in their respective categories. But if you want a tool that does it all, sign up for the free Team-GPT plan.
With the power of ChatGPT, make AI a part of your team.
About the author
I teach data science and AI to 1.2M students on Udemy. I'm co-founder of 365 Data Science, 3veta, and Team-GPT. My work is mostly focused on helping people and organizations adopt AI.