How Enlighten Designs achieved company-wide AI adoption through strategic data governance

Problem

Struggle to provide cost-effective, secure, and easily manageable access to the latest AI models for the entire organization.

Solution

Implemented Team-GPT for centralized administration, organization-wide AI usage reporting, and multi-model access

Result

Cost-effective, scalable AI implementation, and improved collaboration through shared chats and prompts

Challenge

Enlighten Designs struggled to provide cost-effective, secure, and easily manageable access to the latest Large Language Models (LLMs) for the entire organization. While their development team was already leveraging GitHub Copilot, and some staff members had individual subscriptions to platforms like ChatGPT Plus and Anthropic Claude, this approach proved unsustainable for company-wide implementation.

The company needed a solution that would:
1. Ensure information security
2. Offer access to multiple AI models
3. Facilitate easy onboarding for staff at various stages of the AI adoption

Solution

Enlighten Designs implemented Team-GPT to provide centralized AI access across their organization and help them solve some of their use cases. This gave them a single platform to manage all AI models and monitor product usage. The solution streamlined their workflows by enabling teams to collaborate efficiently in one interface.

"We wanted a solution that would keep information safe, allow us to share tools with the whole team as they began their AI journey, and have a pricing model that scaled with user growth. Team-GPT's organized folder structure and access to multiple AI models provides more value than other options we evaluated."

Alex Taylor
IT Manager,Enlighten Designs

Use cases ED is solving with Team-GPT:

Azure Deployment Solutions:Enlighten Designs' cloud engineers created a Custom Instruction in Team-GPT specifically for handling Azure error messages. When they paste in any error message, Team-GPT translates the complex technical language into clear, step-by-step instructions. This has cut down the time engineers spend figuring out and fixing deployment problems.

Requirements Clarification:To convert initial requirements into development needs, Enlighten Designs created a specialized prompt that generates clear acceptance criteria. This prompt helps test analysts, developers, and other team members understand exactly what needs to be built for each piece of software functionality.

LinkedIn Content Creation:Enlighten Designs' marketing team saved a "Social Media Post Engager" prompt in Team-GPT to help craft their LinkedIn content. This ensures their posts remain professional while maximizing audience engagement through proven platform-specific strategies.

Case Study Development:
Enlighten Designs' marketing team uses a Custom Instruction in Team-GPT to create consistent customer success stories. This instruction prompts for specific information each time, ensuring comprehensive coverage of key points and maintaining a uniform structure across all client narratives.

Website Content GenerationEnlighten Designs leverages Team-GPT to create their web content. By incorporating the company's brand guidelines, target audience profiles, and strategic messaging into custom instructions, Team-GPT helps produce cohesive content that resonates with their digital audience.

Monitoring SuccessTeam-GPT's Usage reports enable Enlighten Designs to understand how different groups use AI across the organization. This visibility helps them identify where AI adds the most value and allows them to optimize usage across different roles and departments.

Results

After implementing Team-GPT, Enlighten Designs experienced significant improvements in their AI usage and management:

• Centralized AI Access: Instead of managing multiple individual subscriptions, the company now has a single platform for all AI tools
• Rapid AI Adoption: The centralized platform and user-friendly interface encouraged wider adoption of AI tools across the company
• Time Optimization: Departments automated routine tasks through Team-GPT, allowing teams to focus on higher-value work
• Knowledge Sharing: Teams across departments share effective prompts and custom instructions, spreading best practices throughout the organization
• Flexible Implementation: The platform's adaptability allowed teams to create custom solutions for specific needs, from technical troubleshooting to marketing content creation

"Scaling AI usage across your organization with multiple models doesn't need to be an expensive nightmare. The interface and reporting tools make fostering adoption far easier than many other SaaS products."

Alex Taylor
IT Manager, Enlighten Designs