Write Product Updates emails in 2 minutes using Team-GPT
Connect your release notes to Team-GPT and generate on-brand product update emails.
Step 1: Set up your Project knowledge
Project knowledge is Team-GPT's memory system for your project. It's a shared brain where you store information you want the AI to remember and use in every chat within the project.
For product update emails, add these items to your project knowledge:
Project information and instructions
Upload context about your product, target audience, and communication goals. This helps the AI understand what matters to your users. You can copy the system prompt directly:
Example outputs
Include past product update emails that worked well. The AI learns your preferred structure, tone, and level of detail from these examples.
Email writing guidelines
Add your brand voice guidelines, formatting preferences, and any rules for product communications.
Connected release notes
Here's the key: connect your Notion, Google Drive or Microsoft workspace to Team-GPT (where you keep release notes). Once connected, the AI will have access to all your latest product updates, technical details, and feature descriptions.
Step 2: Save this prompt to your prompt library
The prompt library is where your team saves your best prompts so you can reuse them for common tasks. Save this product update email prompt to your library:
Since the AI already knows your writing guidelines, context, and release notes from project knowledge, it generates a complete product updates email in seconds.
Step 3: Refine your email in Pages
Once the AI generates your email, refine it in Pages. Pages is an AI text editor inside Team-GPT that lets you edit your content paragraph by paragraph.
In Pages, you can:
- Adjust specific sections without rewriting everything
- Ask the AI to expand on certain features or simplify technical details
- Collaborate with team members who can review and suggest changes
- Export the final version when you're ready to send
Tips for better results
- Include performance data: Add notes about which past emails got the best engagement. The AI learns what resonates with your audience.
- Update your examples regularly: Swap out old example emails for newer ones as your product and messaging evolve.
- Be specific about CTAs: Tell the AI exactly what action you want readers to take, whether that's trying a new feature, reading documentation, or joining a webinar.