10 Best AI Tools for Real Estate Agents in 2025

AI tools for real estate agents are on the rise, helping professionals manage leads, improve client communication, and save more time on repetitive tasks. 

Whether you’re handling multiple listings, scheduling appointments, or analyzing market trends, AI can simplify your workflows and make operations more efficient. But the question remains: which one is right for you?

With so many options available, choosing the right tools can feel overwhelming. 

To simplify things, I’ve compiled a list of the 10 best real estate AI tools in 2025, each offering unique features to support your everyday tasks and long-term goals.

Let’s dive in.

Factors to Consider When Choosing AI Tools for Real Estate Agents

AI tools can help you streamline work, save time, and manage tasks more effectively. 

However, choosing the right tool depends on your specific needs as a real estate agent. Here’s a breakdown of key factors to help you make the right choice:

#1: Ease of Use

Pick tools that are simple to navigate and require minimal training. A user-friendly interface ensures you spend less time figuring out the tool and focusing more on your clients.

#2: Lead Management Capabilities

Look for tools that help you organize, prioritize, and track leads. 

Features like automated lead scoring (ranking leads based on their potential) or reminders for follow-ups can significantly boost productivity.

#3: Integration with Existing Tools

Choose real estate AI tools that integrate seamlessly with your current workflow ecosystem, such as CRMs (Customer Relationship Management systems), email marketing platforms, or property listing software. 

This avoids duplication and keeps your workflow smooth.

#4: Personalization Features

Opt for tools that allow you to customize communication with clients.

Personalization, like tailored emails or property suggestions, can help you build better relationships and close deals faster.

#5: Cost and ROI

Consider the cost of the tool and evaluate if it provides good value for money. 

Look for features that save time or generate leads, so you can justify the investment with measurable benefits.

What Are The Best AI Tools for Real Estate Agents in 2025?

Here’s a look at the 10 best AI tools for real estate agents in 2025, and what they are best known for:

1. Team-GPT – Best for collaborating with your team, training a custom AI model, and building AI-powered workflows.
2. Xara – Best for creating professional real estate marketing materials quickly.
3. DocuSign – Best for managing digital agreements and eSignatures efficiently.
4. Zillow – Best for market insights and lead generation through property listings.
5. Canva – Best for designing visually stunning real estate graphics and presentations.
6. ShowingTime – Best for scheduling and managing property showings with ease.
7. BombBomb – Best for personalized video emails to engage clients effectively.
8. Virtual Staging AI – Best for cost-effective, high-quality virtual staging solutions.
9. Trello – Best for organizing real estate tasks and tracking project progress.
10. Mailchimp – Best for automated email marketing campaigns to nurture leads.

1. Team-GPT

Team-GPT offers the best AI tool for real estate agents in 2025, designed to simplify everyday tasks, improve communication, and support decision-making in the estate business. 

It’s equipped with powerful AI models and features that make managing listings, interacting with clients, and handling property data more efficient. 

Full disclosure: Even though Team-GPT is our tool, I’ll provide an unbiased perspective on why it is the best AI tool for real estate agents in 2025.

Feature #1: AI Toolkit

Team-GPT provides real estate agents with a comprehensive AI toolkit to streamline daily workflows. Here is what you can do with this tool:

• Pre-Built Templates: Access 100+ pre-made prompts tailored to tasks like creating property listings, client follow-ups, and market research.
• Custom Instructions: Build custom prompts and workflows to match your agency’s unique needs and maintain consistency across teams.
• AI Editor: Use the Editor-in-Chief feature to refine property descriptions, draft contracts, and create engaging marketing emails effortlessly.

Feature #2: Seamless Team Communication

Effective communication in your team is important in real estate. Team-GPT helps by giving you access to:

• Shared Workspaces: You and your team can collaborate on client communications, listings, and documents in one place.
• Role-based Access: You can control who sees and edits what, keeping sensitive client information secure.
• Integration with Messaging Apps: Team-GPT connects with tools like Slack and Microsoft Teams to streamline conversations with clients and colleagues.

Feature #3: Property Data Analysis

Managing large amounts of property data becomes much easier with Team-GPT:

• Instant Analysis: The platform allows you to quickly analyze property details, trends in the market, and pricing information.
• Tailored Reports: You can generate reports on property values, investment potential, and other key metrics to assist in decision-making.

Feature #4: Secure Data Management

Handling client data securely is essential for real estate agents. Team-GPT keeps your information safe with:

• SOC 2 Type II Compliance: It shows that the platform meets high standards for data security.
• ISO27001 Certification: This ensures that Team-GPT follows strict protocols to manage sensitive data.
• GDPR Compliance: In case you deal with clients in the European Union, the tool complies with the regulations that protect personal data.

Pricing

Team-GPT offers two pricing plans, based on the number of users and the features you need to support your real estate business, such as:

Business Plan

• $20 per user/month, with a minimum of 5 users.
• Includes a customizable AI toolkit, AI workspace, and collaborative features.
• Provides access to OpenAI models and advanced reports.
• You can access multiple AI models in one secure platform.

💡 You can save 10% on the Business plan by opting for an annual subscription.

Enterprise Plan

• Custom pricing, starting with a minimum of 150 users.
• Includes private cloud and on-premises deployment.
• Features enterprise-grade security and on-premise deployment options.
• Ability to integrate your custom AI model into the platform.
• Provides premium account management.

Pros and Cons

✅ You can access various AI models, providing flexibility and better data analysis for your real estate tasks, instead of relying on just one.

✅ Increase work productivity with your team in real-time, sharing insights and documents easily, all within a secure platform.

✅ Generate in-depth reports on properties, market trends, and client interactions to help make informed decisions.

✅ Access a library with pre-designed prompts, personas, and analytics, saving time on repetitive tasks and improving engagement tracking.

❌ Team-GPT is available only as a web tool, unlike other real estate tools with mobile apps.

❌ The Business plan starts with a minimum of 5 users, which is not good for small teams or solo agents.

2. Xara

Best for: Creating professional real estate marketing materials quickly.

Similar to: Figma, InPixio, and Fotor.

Xara has quickly gained attention in 2025 for being one of the best AI tools tailored to meet the specific needs of real estate professionals like you.

Unlike other tools that focus solely on one aspect of your job, Xara integrates several functions that can streamline various processes — from creating property listings to designing marketing materials and managing client communication. 

Key Features

• Property Listing Creation: Xara makes creating property listings effortless. With its AI-powered templates, you can easily generate professional and eye-catching listings in no time.
• AI-Powered Marketing Materials: Xara gives you access to various pre-designed templates for flyers, brochures, and social media posts.
• Client Communication Assistant: Managing communication with clients can be time-consuming. Xara’s AI-powered assistant helps automate responses to client inquiries. 

Standout Feature

One of the standout features of Xara is its property listing creation tool. Unlike traditional methods that require you to manually input all details and design the listing, Xara’s AI does most of the heavy lifting.

Simply enter the property details, and the tool instantly generates a visually appealing listing complete with proper formatting.

This means no more wasting time trying to perfect the design or worrying about whether the listing will catch a potential buyer’s eye. The AI does it for you, and it does it well.

Pricing

Xara offers different pricing tiers depending on the features you need:

• Free Plan: Provides access to professional templates, and drag-and-drop editor, and more than 100 design formats.
• Essential Plan (Starts at $12/month): Provides access to brand kit and auto-branding, one-click document re-sizing, and access to the platform’s AI social media post writer.
• Scale Plan (Starts at $20/month): Includes all the features of the Essential plan, plus access to advanced AI writer, automatic document creation, and playbooks for real estate agents.
• Enterprise Plan: Custom pricing for teams and larger real estate businesses needing more robust features and access to the tool’s API.

Pros and Cons

✅ With automated tasks like listing creation and client communication, Xara significantly reduces the time you spend on repetitive tasks.

✅ The integration of several functions, from marketing to communication, allows you to manage multiple aspects of your real estate business in one platform.

✅ The insights provided by Xara’s AI engine help you make better pricing and marketing decisions, which can lead to more successful deals.

❌ While Xara is user-friendly, some new users may need time to fully understand how to make the most of its features.

❌ Although Xara offers many marketing materials templates, the customization options may be limited.

3. DocuSign

Best for: Managing digital agreements and eSignatures efficiently.

Similar to: Acrobat Sign, signNow, and PandaDoc.

With real estate AI tools like DocuSign, you can simplify how you handle paperwork, focus on client relationships, and close deals faster.

From automating agreements to providing secure digital signatures, it helps you save time and maintain professionalism in every transaction.

Key Features

• Simplified Digital Signatures: DocuSign allows you to digitally send and receive legally binding signatures. You no longer need to print, scan, or mail documents—everything is handled securely online.
• Document Management and Templates: You can create reusable templates for commonly used contracts, saving time and ensuring consistency.
• Workflow Automation: Automate tasks like sending reminders for unsigned documents or updating clients on the status of a transaction. 

Standout Feature

What sets DocuSign apart is its AI-powered document analysis. This feature goes beyond simple signing and allows you to analyze contracts for potential risks, inconsistencies, or missing details.

For example, if you’re drafting a lease agreement, DocuSign can flag critical clauses needing revisions, helping you avoid legal disputes later.

Pricing

DocuSign offers four pricing plans tailored to real estate industry professionals:

• Real Estate Starter Plan ($10/month): This plan is ideal if you’re just starting and need the essentials. It includes access to real estate association forms and top-rated mobile app support.
• Real Estate Plan ($25/month per user): Designed for small teams, this plan speeds up transactions with advanced features, such as strikethrough options and collaborative commenting.
• NAR Member Exclusive Plan ($20/month per user): Available exclusively for members of the National Association of REALTORS®, this plan includes all features in the Real Estate Plan, plus logo branding for professional client interactions.
• Enhanced Real Estate Plans (Custom Pricing): For larger teams and brokerages, this plan provides advanced tools to scale your business, including dedicated sales executive support and API access for customized integrations.

Pros and Cons

✅ Easy to use for you and your clients.

✅ Saves your team time with templates and automation.

✅ Complies with legal requirements for eSignatures.

❌ Advanced features may require a learning curve for new users.

❌ Pricing can be high for smaller agencies.

4. Zillow

Best for: Market insights and lead generation through property listings.

Similar to: Redfin, Homes.com, and NeighborhoodScout.

Zillow is a comprehensive platform that can significantly simplify your work as a real estate agent.

It’s designed to streamline every part of your business, from connecting you with potential buyers and sellers to managing your listings and performance.

Key Features

• Targeted Advertising: Zillow allows you to advertise your listings to the right audience. The platform uses AI to ensure your ads reach motivated buyers and sellers.
• Lead Generation: With Zillow, you get live connections to prospective clients, including those who have already shown interest in touring properties.
• Market Insights: Zillow provides market performance data and insights to help you understand the trends in your area. 

Standout Feature

As a real estate agent, your success often depends on the quality of leads you receive. Zillow’s platform ensures you’re connected with buyers and sellers actively looking for properties. 

Zillow boosts your chances of closing deals by ensuring that these leads are filtered for high engagement (like those who’ve already scheduled tours or shown interest in properties). 

Pricing

Zillow’s pricing varies based on the package you choose. Contact their sales team to choose a customized pricing plan for you.

Pros and Cons

✅ Zillow is one of the most visited real estate platforms, which means a large audience will see your listings.

✅ You’ll connect with motivated, high-intent clients ready to engage with your listings.

✅  Zillow’s features cover all aspects of real estate marketing, from lead generation to client management and market insights.

❌ While Zillow offers high-intent leads, some agents have experienced a mix of quality, with some leads not converting into sales.

❌ Some users feel that they don’t have enough control over how their ads are placed or how they are seen by potential clients, which may impact your ad spend.

5. Canva

Best for: Designing visually stunning real estate graphics and presentations.

Similar to: Adobe Express, Snappa, and Pixlr.

Canva simplifies the design process, allowing you to create high-quality flyers, social media posts, and more without needing graphic design expertise.

It offers an easy-to-use platform with templates, advanced features, and collaboration tools, helping you focus more on closing deals and less on the design work. 

Key Features

• Easy-to-Use Design Tools: The drag-and-drop editor lets you design quickly, whether it’s a flyer, a social media graphic, or a presentation.
• Real Estate Templates: From flyers to property brochures and social media posts, these templates help you create consistent branding across all your marketing materials. Save time with designs that are already set up for you.
• Resizing & Magic Switch: Whether creating an Instagram post, Facebook cover, or a print flyer, Canva’s Magic Switch makes it simple to adapt your design without starting from scratch.

Standout Feature

One feature that sets Canva apart for real estate agents is its real-time collaboration. If you have a team or even just an assistant helping with your marketing efforts, you can all work on the same design simultaneously.

This streamlines the process, allowing your team to quickly make changes, share ideas, and finish projects faster. Additionally, all your assets—photos, fonts, and templates—are stored in one place, making it easy to maintain consistency and save time on repetitive tasks.

Pricing

Canva offers a variety of pricing plans to fit different needs:

• Canva Free: Ideal for individual agents just getting started with basic design needs. It provides access to 1M+ templates, 3M+ stock photos, and 5GB of cloud storage.
• Canva Pro ($120 per year): The Pro plan unlocks advanced features such as 100M+ stock images, creating and storing brand kits, and more powerful design tools like background removal.
• Canva Teams ($100 per year): For teams working on collaborative projects, this plan offers all the benefits of Canva Pro plus additional features for group work.

Pros and Cons

✅ Even if you have no design experience, Canva’s easy-to-use editor makes it simple to create professional-quality marketing materials.

✅ Multiple team members can work together on a single design, which improves productivity.

✅ With thousands of pre-designed templates specifically for real estate, you can get started quickly.

❌ You can’t edit your designs offline, which might be inconvenient in certain situations.

❌ Some users find that Canva’s text formatting options are limited, especially for more complex designs.

6. ShowingTime

Best for: Scheduling and managing property showings with ease.

Similar to: Instashowing, TourZazz, and Touchbase.

ShowingTime is an effective AI tool for real estate agents, designed to help you streamline these tasks. It takes care of scheduling, communications, and transaction management, so you can focus on more important activities. 

This tool is an all-in-one solution that allows you to efficiently manage your showings, offers, and transactions—all while keeping everything organized and easy to access.

Key Features

• Appointment Scheduling: ShowingTime simplifies scheduling by allowing clients to book showings online, through text, or by phone.
• Offer Management: With ShowingTime’s Offer Manager, you can easily manage multiple offers. It reduces back-and-forth emails or phone calls by keeping everything in one place.
• Transaction Management: Dotloop, integrated into ShowingTime, lets you manage your real estate transactions without jumping between different systems.

Standout Feature

ShowingTime’s appointment scheduling tool allows you to book, confirm, and reschedule appointments without constantly interacting with clients or other parties. The system can automatically send reminders and confirmations, which saves you time and reduces the risk of missed appointments.

Plus, you get the added benefit of 24/7 support to assist clients with appointment issues. You don’t need to be available around the clock to ensure showings happen as planned.

Pricing

Pricing for ShowingTime is customized based on your needs. It’s best to contact their sales team to discuss your requirements and get a quote. 

Pros and Cons

✅ Automatically handle showings, confirmations, and reminders.

✅ Simplifies the process of managing offers and communication with clients.

✅ Combines scheduling, transaction management, and marketing in one tool.

❌ The system is mostly standalone, so it doesn’t integrate well with some third-party applications.

❌ People outside your team can’t submit showing requests, limiting some functions.

7. BombBomb

Best for: Personalized video emails to engage clients effectively.

Similar to: Loom, Vidyard, and Vimeo.

In the real estate industry where personal connections and trust matter, video can make your messages more engaging and memorable.

BombBomb allows you to easily create, send, and track video emails, making it simpler to connect with clients more personally and effectively.

Key Features

• Video Emails: This makes your messages feel more personal and less like generic communication, which can help you stand out to potential buyers and sellers.
• Email Tracking: You can see when your video emails are opened, how long your videos were watched, and who clicked on your links.
• Video Text Messaging: This is perfect for sharing quick updates or answering questions in a way that’s more engaging than just sending a text or an email. 

Standout Feature

BombBomb’s video email tracking lets you know if the recipient watched your video, how long they watched it, and if they clicked on any links you included. This level of insight is incredibly valuable for real estate agents. It gives you a clear picture of your client’s engagement with your content.

For example, if you see that a client watched your property tour video multiple times, you can prioritize contacting them for a follow-up conversation. This data-driven approach helps you stay proactive and focused on the most-interested leads.

Pricing

BombBomb offers different pricing tiers based on the features you need:

• Essential Plan ($33/month): Includes basic video and text messaging features with limited email tracking.
• Plus Plan ($49/month): Offers more customization options, unlimited drip campaigns, customizable email templates, and access to integrations.
• Enterprise Plan (Custom pricing): Includes advanced analytics and reporting, as well as more advanced security features.

Pros and Cons

✅ Video emails and texts stand out in a crowded inbox and help create more personal connections with clients.

✅ Sending videos is often quicker than typing long emails, and the tracking feature helps you prioritize follow-ups.

✅ BombBomb is simple to set up and use without complex editing or technical skills. 

❌ Though video creation is easy, it still takes more time than sending standard emails or texts.

❌ While BombBomb offers a free trial, you’ll need to upgrade to access the full suite of tools.

8. Virtual Staging AI

Best for: Cost-effective, high-quality virtual staging solutions.

Similar to: CertifID, Planner 5D, and Console Cloud.

Unlike traditional staging methods, Virtual Staging AI uses advanced image processing to create realistic, professionally designed interiors in minutes. 

Whether you’re targeting first-time buyers or luxury property investors, this tool helps you deliver stunning visuals that highlight a property’s potential without the cost and effort of physical staging.

Key Features

• Realistic Interior Designs: Virtual Staging AI uses artificial intelligence to produce highly realistic designs that look like professional photographs.
• Customizable Room Themes: You can choose from a wide range of pre-designed templates or customize designs to fit the specific aesthetic of the property.
• Quick Turnaround Time: Upload photos of an empty or outdated space, and the tool will generate stunning visuals quickly.

Standout Feature

One feature that sets Virtual Staging AI apart is its real-time editing capability. You can make on-the-spot changes to the staging design based on client feedback or buyer preferences.

For instance, if a potential buyer prefers a different color scheme or furniture layout, you can tweak the visuals in real-time.

This flexibility helps you personalize the experience for your clients and ensures you’re presenting properties in their best light.

As a result, you can respond more effectively to buyer expectations, ultimately leading to faster sales.

Pricing

Virtual Staging AI offers four different pricing plans:

• Basic Plan ($16/month): It is designed for first-time users and includes six photos per month at $2.67 per photo.
• Standard Plan ($19/month): It is ideal for real estate agents managing multiple listings. It offers 20 photos per month at $0.95 per photo, with unlimited renders and downloads.
• Professional Plan ($39/month): It is perfect for agents handling high volumes of listings. It includes 60 photos per month at $0.65 per photo and provides unlimited renders and downloads.
• Enterprise Plan ($69/month): It is tailored for teams, brokerages, and professional photographers. It offers 150 photos per month at $0.46 per photo. 

Pros and Cons

✅ Affordable compared to traditional staging methods.

✅ Saves time with fast processing and editing capabilities.

✅ Offers a range of customizable options to suit different properties.

❌ Requires high-resolution images for the best results.

❌ Some buyers may still prefer viewing physically staged homes.

9. Trello

Best for: Organizing real estate tasks and tracking project progress.

Similar to: Asana, Zoho, and Kanboard.

Trello offers a straightforward, visual platform to organize your workload, streamline communication, and stay on top of your tasks.

With its user-friendly boards, lists, and cards, you can map out your projects, track their progress, and never lose sight of deadlines. 

Key Features

• Butler Automation: Butler, Trello’s automation tool, eliminates repetitive tasks by automating workflows.
• Boards for Project Organization: Trello boards let you categorize your projects, whether it’s property listings, client pipelines, or marketing strategies.
• Integrations and Power-Ups: Trello can connect seamlessly with popular tools like Salesforce, Google Drive, and Slack. 

Standout Feature

Trello’s ability to adapt to your specific workflows sets it apart. Your tasks often vary as a real estate agent—from coordinating with photographers for listings to following up with prospective buyers.

With Trello, you can design a workflow that matches these unique needs. Pair it with Butler automation to take it further—automate email follow-ups, create recurring tasks for weekly client updates, or notify team members of urgent leads.

Pricing

Trello offers flexible pricing to accommodate different needs:

• Free Plan: Perfect for individuals or small teams, offering basic features for up to 10 collaborators.
• Standard Plan ($5/user/month): Adds unlimited boards, advanced checklists, and custom fields.
• Premium Plan ($10/user/month): Managing multiple projects with timeline and calendar views is ideal.
• Enterprise Plan ($17.50/user/month): Includes advanced security and administrative controls for large teams.

Pros and Cons

✅ Intuitive and easy to use, even if you or your team members are beginners.

✅ Highly customizable workflows for all your real estate processes.

✅ Built-in automation reduces the manual work of your team.

❌ May require add-ons for specific functionalities, increasing costs.

❌ Can become cluttered if not managed properly.

10. Mailchimp

Best for: Automated email marketing campaigns to nurture leads.

Similar to: ConvertKit, Klaviyo, and HubSpot.

Mailchimp isn’t just an email marketing tool—it’s an AI-powered assistant that helps you communicate effectively, streamline your marketing efforts, and grow your client base without adding extra stress to your workload.

Key Features

• AI-Driven Email Campaigns: Mailchimp’s AI engine optimizes your email campaigns by analyzing audience behavior. It suggests the best times to send emails and creates content recommendations tailored to your client’s preferences.
• Customer Segmentation: Mailchimp’s AI identifies patterns in your data to create dynamic segments based on factors like location, buying preferences, or engagement levels.
• Automated Workflows: From sending welcome emails to nurturing leads or re-engaging inactive clients, you can automate these processes and focus on closing deals instead.

Standout Feature

One of Mailchimp’s most impressive features is its AI Content Generator. Writing effective email content can be challenging as a real estate agent, especially when juggling multiple listings and clients. 

Mailchimp’s AI drafts subject lines, email copy, and even calls-to-action based on what resonates with your audience. The tool analyzes past campaign performance, client interactions, and industry trends to create content tailored to your brand.

Pricing

Mailchimp offers a range of pricing plans to suit different needs.

• Free Plan ($0/month): For beginners, features include basic email support for the first 30 days, simple reporting, and branded emails.
• Standards Plan ($6.61/month): Best for businesses looking to scale. Advanced features include generative AI, custom-coded templates, enhanced automation, and advanced segmentation.
• Premium Plan ($132.13/month): Tailored for large businesses and enterprises, this plan includes exclusive features like migration support, a customer success manager, priority phone support, unlimited audiences, and advanced reporting tools.

Pros and Cons

✅ Easy-to-use interface, even if you’re a beginner.

✅ AI-driven features that save time and improve your campaign effectiveness.

✅ Multichannel marketing capabilities that let you reach clients across platforms.

❌ Some features, like A/B testing, are restricted to premium plans.

❌ The learning curve can be steep for in-depth analytics.

Close More Real Estate Deals with Team-GPT

In 2025, real estate agents are looking for smarter, more efficient ways to close deals faster. 

That’s where Team-GPT comes in, offering a powerful AI-driven platform designed to streamline communication and decision-making.

With advanced tools like AI-based insights and task automation, you can stay on top of your leads, manage follow-ups, and provide personalized customer experiences—all in one place. 

From dealing with a list of potential buyers to negotiating contracts, Team-GPT helps you stay organized, save time, and focus on what matters most: closing deals.

Book a demo to see how Team-GPT can help you!